The June 9, 2008 meeting of the Toulon Public Library District Board of Trustees was called to order by Kathie Gibler at 7:05 p.m.  Present were Roberta Cinnamon, LaVon Franklin, Kathie Gibler, Wayne McLeod, Evelyn Roark, Mark Wilson, and Lisa Winans, trustees, and Administrative Librarian Ann Turnbull. Janet Kamerer, Michael Baumann, Crystal McRell, and Laura Frisby were guests.

Mark made the motion to approve the agenda.  Wayne seconded the motion, and the motion was passed.

SPECIAL ORDERS

EXECUTIVE SESSION

Wayne made a motion to adjourn and go into Executive Session for discussion concerning personnel. Lisa seconded the motion. Wayne made a motion to exit Executive Session.  Evelyn seconded the motion. Kathie made a motion to move back into the regular meeting.

Wayne made a motion to offer the job of Library Director to Laura Frisby, starting June 16th, as discussed in Executive Session.  Mark seconded the motion which passed with a roll call vote.

Evelyn made a motion to offer the job of Children's Librarian to Crystal McRell as discussed in Executive Session.  LaVon seconded the motion which passed with a roll call vote.

REPORTS

Secretary

Mark made a motion to accept the May 12, 2008 minutes and the special meeting minutes for May 27 & 29 and June 2, 2008.  Wayne seconded the motion, and the motion was passed.

 

Correspondence

 Ann expressed her appreciation for the gift certificate.  The Building Committee will talk to Diane since TruGreen, at their semiannual spraying, indicated that the current grass height is too short. Alliance billing will continue monthly.  Mark made a motion to enter into a new contract for one year with Naier which will entitle us to catalogs/fliers, grab bags($50.00 per visit four times a year), and to request items through their website. 

Treasurer

Mark made the motion to accept the treasurer's report and pay the bills.  LaVon seconded the motion, and the motion was passed with a roll call vote. 

Director's Report

The sinkholes at the lot have been filled. 

Staff Concerns

The Staff offered suggestions/concerns - 1) buy a stepladder and a broom, 2) fix the loose downstairs handrail, 3) create a "goody bag for new card holders outlining the library services and policies, 4) Dane Richards will rebuild the counter for the refrigerator and microwave,  5) Brenda Plotner will submit an estimate for remodeling (plaster, sealant, paint, wallpaper, lights, and changing table) in the Women's Bathroom which will become a unisex bathroom.  The Men's bathroom will function as the janitor's room.  Wayne made a motion to accept the Administrative Librarian’s Report with Lisa seconding.

Committee Reports

Mark made a recommendation that Cullen Pike of "Integrity Heating", a Stark County business, could be used for future library heating/cooling repairs.

UNFINISHED BUSINESS

Building Project Update

Fund-raising Committee

The Cemetery Walk accrued around $300.00 and the Tim Pletkovich book signing/luncheon is expected to be well attended.

Historical Society Lot Request

There has been no response concerning the lot request.

Pixies Update

Laura will talk to Lakeview Museum about appraising the Pixies as requested by the insurance company and action will be tabled until July.  Motion passed.

2008-2009 Working Budget

Ann reported on the working budget and will continue preparation.

Freedom of Information Act & Open Meetings Act

Wayne made a motion to table the discussion until the July meeting, and Lisa seconded the motion.

 

NEW BUSINESS

Meeting Date Ordinance 08-1

Prevailing Wage Ordinance 08-2

Wayne made a motion to approve ordinances 08-1 and 08-2. Evelyn seconded and the motion passed with roll call vote. The president and secretary signed the certification form.

CD# 20991 & CD# 21875

Mark made a motion for CD#20991 and CD#21875 to stand as is and to renew at 2.6% for 1 year.  Wayne seconded the motion; motion passed with a roll call vote.  The president and treasurer signed the certification form.

Plink-It

Wayne made a motion to accept Plink-It with a second from Lisa.  Jessie will go live on the site before July 1st.

Equipment Purchases

Wayne made a motion to ask John Taylor to find the cost of replacing 1 server, 1 computer, and 1 LCD monitor.  Mark seconded the motion and the motion passed with a roll call vote.

ILA Conference September 2008

Laura will review the information. Wayne made a motion to table until July.

Review Contract - Blucker, Kneer & Associates

Mark made a motion to continue our contract with a second from Wayne.  Motion passed with a roll call vote.

Transfer 10% of Director's Salary from Liability to Corporate

LaVon made a motion to transfer 10% of the director's salary to corporate with a second from Lisa.  Motion passed with a roll call vote.

Adjournment

Wayne made a motion to adjourn the meeting at 9:30 p.m.  Evelyn followed with a second, and the motion passed.

The date for the next regular meeting will be July 14, 2008, at 7:00 p.m.

                                                                            

Respectfully submitted,

 

 

Roberta Cinnamon, Secretary