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Reserve a Meeting Room
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Important Information
There are two public meeting rooms available at the Berwyn Public Library that may be reserved online. These meeting rooms are primarily intended for the library's use and for programs sponsored or co-sponsored by the library. As a community service, these rooms may also be used by the public when not needed for library activities.
First, read the library meeting room policy (linked here). Then click on the "Agree" link at the bottom to be connected to the web-based room reservation site.
Reservations are pending until approved by library staff. If you do not receive email confirmation of approval within several business days of your request, contact the library at 708-795-8000 ext 3031, preferably with your confirmation number available.
Group representatives requesting a meeting room are advised to read the full Meeting Room Policy (linked here).
Meeting Room Policy FAQ
Question: Can my organization/group use a meeting room?
- Answer: Yes, if...
1. There is no charge for the event or fees to join (now or later).
2. The purpose of the meeting is not for income generating commercial business.
3. It is not a political or religious meeting.
4. It is not a gambling activity.
5. It is not a private celebration, e.g., birthdays and showers.
Question: Can we bring in refreshments?
- Answer: Yes. A $50 refundable deposit is required if you bring refreshments, which is forfeited if the room is not left in good order. The library does not provide any supplies. All fees/deposits must be received on or before the day of the event.
Question: Is there a charge to use the room?
- Answer: Only for the Community Room: Berwyn residents/organizations pay $15 per use; non-Berwyn residents/organizations pay $30 per use. All fees/deposits must be received on or before the day of the event.
Question: Can I request a setup configuration for the Community Room?
- Answer: Yes. There is a section on the Request page that offers different room setups; scrolling over the different options should display them. Please make sure that your "Number of Attendees" is accurate, so we know how many tables/chairs to provide.
Question: How often can my group/organization use your meeting rooms?
- Answer: Reservations are limited to 2 meetings per month, and may be scheduled on a quarterly basis. See the full policy for more details.
Link to the full Meeting Room Policy here.
By applying online, the group representative agrees that he/she understands and agrees to abide by the rules for the use of the meeting rooms and is responsible for the group abiding by the rules.
- The link below will take you to the online meeting room scheduling page where your reservation request will be sent to the library for review and approval.
- Remember: During the online reservation process, you must click on the "Submit Request" button at the end of the Room Request Summary page in order to send your request to the library staff for review and approval.
- You should receive an email shortly saying that we have received your request and another email within several business days that either approves or denies that request. If not, check with the library at 708-795-8000 ext 3031.
Prospective users signify agreement with the policy by clicking on the "agree" link below. Clicking on the link below signifies agreement with the following statement:
"I have read, understand, and agree to abide by the meeting room policies. All of the provided information is true and correct. I will provide at least 48 hours notice of cancellation. Failure to adhere to any Library policies can cause loss of meeting room privilege."
I Agree - take me to Room Request | I Disagree
To cancel an existing reservation, click here.
This link requires a pre-existing confirmation number.
